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Things you ask your guests. Worth turning on when people are coming from out of town or staying over. Switch it on before you invite, so guests are asked when they RSVP. All event tools →
Travel & Stay collects each guest’s arrival, headcount, luggage and room preferences, grouped so you or your transport team can plan pickups, rooms and drop-offs without chasing anyone. What guests share also shows on the Event Dashboard’s Travel & Stay tab.
Travel & Stay is most useful for destination events, retreats, house parties, and weddings where guests are traveling from out of town or staying overnight.
Travel & Stay screenshot

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How guests submit their details

Guests open the Travel & Stay section from their invitation link and complete a 4-step form:
1

Arrival

  • Arrival date and time
  • Luggage count: No Bags, 1–2 bags, 3–4 bags, or 5+ bags
2

Room

  • Bed configuration preference: King Bed, Twin Beds, or Double + Single
  • Check-in date and time
  • Check-out date and time
3

Departure

  • Departure date and time
  • Luggage count (with a souvenir variant for guests who pick up gifts or items during the event)
4

Review

Guests review their submitted details and confirm.

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Host management view

As the host, you see all submitted travel and stay details in one consolidated view:
  • Who is arriving and when
  • Luggage counts (useful for coordinating transport)
  • Room preferences and check-in/check-out windows
  • Departure times
Use this information to plan pickups, assign rooms, arrange check-in staff, and coordinate departures. On the Event Dashboard’s Travel & Stay tab, Run Jobs groups the responses for you: arrivals by flight and time, departures by date and terminal, the vehicle each pickup needs, and the rooms you’ll need each night. Download the results from Requirements to share with your travel and hotel partners. Event Dashboard → (web only, best on a desktop or laptop)
Share the Travel & Stay link with guests a few weeks before the event so you have time to act on the information — arrange transport, confirm room assignments, and brief any staff.