The Event Schedule lets you build a timeline for your event and share it with guests so everyone knows what to expect and when.
Creating activities
Go to the Agenda tab of your event and click Add activity. Each activity has:
| Field | Details |
|---|
| Title | What’s happening — e.g. “Welcome drinks”, “Dinner”, “Cake cutting” |
| Start time | When the activity begins |
| End time | When the activity finishes |
| Notes | Optional description or instructions |
| Location or room | Optional — useful for multi-room events |
| Links | Optional. Attach a URL and label (e.g. a menu, a presentation, or a map) |
| File attachments | Optional. Attach up to 5 files per activity |
Attaching files to activities
You can attach up to 5 files to any activity. Supported types include PDF documents, Excel spreadsheets, Word documents, photos, and other common file types.
Attached files are visible to guests when you publish the agenda — useful for sharing presentation decks, menus, or briefing documents alongside a specific activity.
Publishing the schedule
Your schedule is private until you publish it. Once published, guests can view the full timeline from their invitation link — no account required.
If you update the schedule after publishing, guests see the latest version immediately. There’s no need to re-publish after edits.
Exporting as PDF
Export the full schedule as a PDF from the agenda page. Useful for printing, sharing offline, or keeping a record of your event timeline.
Unpublishing
You can unpublish the schedule at any time. Guests can no longer see it, but your data is saved and can be republished later.
Guest check-in from the schedule
Hosts can check in guests directly from the agenda page. The Guest Check-In view shows your guest list and lets you mark each person as arrived. For QR code check-in, see Self Check-In.
Ask Antsy to build the schedule for you: “Set up a timeline — cocktails at 6, dinner at 7:30, dessert at 9 — and publish it.” Antsy creates all the activities and publishes in one go.
