Agenda & Schedule

The agenda lets you build a timeline for your event and share it with guests so everyone knows what to expect.

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Creating agenda activities

Go to the Agenda tab of your event and click Add activity. Each activity has:

• Title — what’s happening (e.g. “Welcome drinks”, “Dinner”, “Cake cutting”)
• Start time — when the activity begins
• Duration — how long it runs
• Description — optional notes or details
• Location or room — optional, useful for multi-room events
• Links — optional. Attach a URL and label to an activity (e.g. a menu link, a presentation, or a map).
• File attachments — optional. Attach up to 5 files per activity (see below).

Activities are sorted automatically by start time. If two activities overlap, FastParty flags it with a warning so you can adjust.

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Attaching files to activities

You can attach up to 5 files to any agenda activity. Supported file types include:

• PDF documents
• Excel spreadsheets
• Word documents
• Photos and images
• Other common file types

Attached files are visible to guests when you publish the agenda. This is useful for sharing presentation decks, menus, briefing documents, or reference materials alongside a specific activity.

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Publishing the agenda

Your agenda is private until you publish it. Once published, guests can view the full timeline from their invitation link — no account required. If you update the agenda after publishing, guests see the latest version immediately. There’s no need to re-publish after edits.

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Exporting the agenda as PDF

You can export the full agenda as a PDF from the agenda page. This is useful for printing, sharing offline, or keeping a record of your event schedule.

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Unpublishing the agenda

You can unpublish the agenda at any time. Once unpublished, guests can no longer see the timeline, but your agenda data is saved and can be republished later.

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Guest Check-In from the agenda

Hosts can check in guests directly from the agenda page. The Guest Check-In view shows your guest list and lets you mark each person as arrived. For events using QR codes, guests can also scan a code at the door to self-check-in.

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Example agendas

Here are a few examples to help you get started. Birthday party Work team lunch Potluck dinner